Know what you bought. Know what you owe.

Start with the supplier and the goods

Record the supplier, purchase date, items, units, quantities and agreed prices. Keep the supplier’s invoice or reference with your own records so you can compare what arrived with what was billed.

A purchase and a supplier payment are different events. Recording both accurately keeps stock movement separate from money movement.

Separate paid purchases from supplier credit

For a fully paid purchase, record the payment amount and method. For credit purchases, record the unpaid balance against the supplier. When you pay later, link the payment to the right supplier instead of recording the purchase again.

Review before relying on the balance

Check opening supplier balances and any returns or corrections during onboarding. Udhyami is not a bank-feed reconciliation service; confirm your payment against the supplier’s statement and your own bank or cash records.